How Recruiters Are Using Mindy To Supercharge Their Small Businesses (Case Study With Two Business Owners)
Peter Csanyi
Running a business is like juggling flaming torches. Whether it’s managing client relationships, handling operations, or chasing new opportunities, there’s always more to do than hours in the day. And for SMB owners in an industry as fast-paced as recruitment, your days are forever filled with back-to-back meetings and the kind of admin that makes even the most caffeinated among us sigh.
That’s the reality for Alex and Nix, two recruitment professionals running their own businesses.
Alex co-leads Stealthmode, a recruitment agency based in the Bay Area that helps fast-growing startups find top-tier engineering talent.
Nix helps South African companies to hire for key engineer roles and runs a consultancy firm that teaches hiring professionals on how to leverage AI tools to streamline their workflow.
For Alex and Nix, Mindy has become an indispensable part of their daily routines, helping them save time, work smarter, and show up to every meeting fully prepared. Here's how they use Mindy to tackle their unique challenge - and how it might just transform the way you work, too.
“Cutting down meeting prep from from 30 to 5 minutes with Mindy saved me a ton of time.”
Alex spends around 8-10 hours a week in meetings with clients, potential partners, and internal teams. He’s also juggling operations—admin, finance, hiring, and business development. With all these various tasks on his plate, he simply doesn’t always have time to research every potential partner before meetings.
“I usually space my days out in a way that I’m in back-to-back meetings. I like to be present in important client calls and before Mindy, I’d spend 30 minutes or more researching prospects - looking at LinkedIn profiles, company websites, and news articles just to walk into a meeting feeling prepared. Now, Mindy does all that for me. I get a complete dossier on the people and companies I’m meeting with, so I can hit the ground running.
Another time-saver that I like is Mindy’s Notes feature which helps me structure my meetings notes and quickly update my CRM. When the meeting is over, I just email myself the key takeaways. It’s streamlined and fits right into my workflow."
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“Productivity tools like Mindy can do a lot of the heavy lifting but you must add the human touch - especially in recruitment”
A typical entrepreneur, Nix has turned her passion for no-code and AI into a thriving business, while wearing many hats at once - a marketer, a recruiter, and a strategist. Despite her love for AI, Nix believes that the most important aspect of recruitment remains human connection. Her work as a recruitment consultant hinges on relationship-building, the one thing AI can’t replace. But here’s the kicker: AI can set the stage.
“Mindy gives me a huge lift in terms of all the admin work, be it marketing, client research or lead generation. As a solo entrepreneur, I don’t have a Chief of Staff, so Mindy has been absolutely amazing in handling my time-consuming tasks and allowing me to focus on high-value work.
For every prospect meeting, I rely on the Dossier provided by Mindy to handle my prep work. It saves me 15-20 minutes per meeting, which adds up to significant time saved throughout the day. While AI takes care of the administrative tasks, it’s still up to me to synthesize the information and show up as a real person to make genuine connections.
In a recent meeting, I noticed through Mindy’s Dossier that both my prospect and I were part of the same LinkedIn group. I brought it up, and we connected instantly. Mindy’s Dossier is perfect for making those quick, meaningful connections during meetings."
Access Millions of Personal and Company Profiles for Targeted Lead Generation
While Alex uses Mindy primarily for meeting preparation, Nix takes full advantage of its capabilities, including lead generation. With access to over 750 million contacts and 35 million company profiles, Mindy has proven to be a game-changer for Nix in finding high-quality leads.
“The key is to give Mindy a very specific prompt, like your area of expertise, along with details like company size and industry. I typically get 4 or 5 solid leads, and many of them turn into clients.
One of my favorite success stories with Mindy was when it generated a list of five leads for me. After reviewing their LinkedIn profiles, I saw that one company was hiring for machine learning developers. I reached out with a recorded video in which I also explained how I used Mindy to find out about them, and explained how I’d go about sourcing the right candidates for them. I ended up landing the project - and it all started with Mindy’s spot-on lead generation.”
Unlock Your Productivity with Mindy
By signing up for Mindy, you’ll gain access to a powerful productivity tool that handles your admin and research work. With Mindy handling your meeting prep, you’ll have more time to focus on what really matters: driving your business forward.
Want to give it a try? Get started for free.
